Mailing Guide

BELOW IS A GUIDE FOR THE SMOOTH PROCESS OF YOUR MAILING CAMPAIGN

1. PLAN YOUR CAMPAIGN

• Do you have a database or does this need to be sourced
• What are your printing specifications & do you have artwork
• Decide on the quantity, size & number of inserts
• Postage requirements
• Set a despatch date, allowing enough time to complete all elements, prior to mailing production

2. GET A QUOTE

Contact us with your exact requirements:

• Quantity
• Size ( Guide to Paper & Envelope sizes )
• Number of Inserts
• What type of personalisation
• What will you will be supplying
• What do you need us to supply
• Type of postage – Do you have your own account
• Destination – UK, Overseas or both

3. PLACE YOUR ORDER & BOOK IN YOUR CAMPAIGN

• If you have your own Royal Mail account, you will need to allow us access to download a docket on your behalf
• If you are using Spectrum Printing & Mailing Services account, then you will receive a postage invoice
• This invoice must be paid prior to the despatch of your mailing
• Let us know when we can expect to receive all elements being supplied, including the address data

4. PRODUCTION

• If you are sending a personalised letter, we will send you a proof
• You will need to check the proof thoroughly and let us know, by email, if you are happy to proceed
• Your mailing will then be put into production and carried out to your requirements

5. DESPATCH

• As soon as your campaign is complete, we will despatch as required
• We will contact you to confirm that your mailing has been completed & despatched

6. INVOICE

• On completion and despatch, you will receive a job invoice
• Spectrum Printing & Mailing Services payment terms are 30 days from invoice date